Finance/Administrative Worker

[22.5 hrs. a week (3 days)]

BACKGROUND

The main aim of the Niamh Louise Foundation is to work with a range of voluntary and statutory agencies to reduce the numbers of people taking their own lives in Northern Ireland and in order to do this the charity provides suicide awareness, prevention, intervention and postvention services to the community.

Our Vision “Suicide- we have been there. Support, hope and understanding. A shared journey to recovery.”

Our Mission “The aim of the Niamh Louise Foundation is to provide a safe environment where anyone can drop in to chat about worrying thoughts, thoughts of suicide and/ or self-harm. The Niamh Louise Foundation will provide love, understanding and respect with a non-judgmental listening ear”

Job Description – Niamh Louise Foundation

JOB TITLE: Finance/Administrative Worker

Responsible to: Operational Director, Niamh Louise Foundation (NLF)

Main Function: Assisting NLF Treasurer & Staff in administrative and finance support

Location: NLF, 32 Coalisland Road, Dungannon, Co. Tyrone, BT71 6LA

Pay Scale: Salary: NJC Scale pt 13-15 £19,650 – £22,129 (pro-rata)

Hours of work: 22.5 hours per week, office based

Leave: 28 days a year (pro-rata)

Probation: This post is subject to a 6-month probationary period

Closing Date: 21st October 2022

JOB PURPOSE:

Working in a small organisation, the post-holder will support the NLF’s treasurer and staff in working with the charity’s finances, administrative work and good governance. The post-holder must be self-motivated and able to work on their own initiative managing a varied workload with a flexible approach. Excellent communication skills and a wide knowledge of MS Office are essential. This is an office based post. Training will be provided.

DUTIES:

1. To facilitate the effective running of the office including staff diaries, cleaning and stationery.
2. To organise and support the Operational Director, staff, board and NLF volunteers.
3. To provide administrative and secretarial support for the Operational Director, Treasurer and staff.
4. To be the first point of contact for people contacting the office and signposting enquiries if necessary.
5. To attend and take minutes for staff, board and programme meetings.
6. To have excellent MS Office knowledge.
7. To proof and upload NLF communications – publications and social media.
8. Other responsibilities as may be agreed from time to time – which may include working evenings and weekends.

SPECIFICATION

 

Essential Criteria

Desirable Criteria

Qualifications

Good basic education, i.e. five GCSEs or qualification equivalent to 5 GCSEs which must include English and Maths (A-C pass grade).

Strong academic background educated to at least A Level standard or above OR demonstrable direct experience.

Further qualification in administration.

Further qualification in IT.

Experience

Experience of:

Working in an office environment including three years’ relevant work in last ten years.

Database Management Systems.

Minute taking.

Experience of:

Administrative and organisational skills in a work environment.

Producing newssheets or publications.

Additional IT software.

Community and voluntary sector.

Skills

Extensive knowledge of Microsoft Office Suite especially Outlook, Word, Excel and Access.

Good oral, presentation and communication skills.

Ability to work on own initiative, and as part of a team and meet deadlines.

Flexible approach to working hours.

Full driving licence and access to transport for work purposes or access to another form of transport that would allow the post holder to meet the travel requirements of the post.

 

Closing Date: 21st October 2022

If you would like to apply for this position, please send an up-to-date copy of your CV and cover letter to niamhlouisecommittee@gmail.com with the subject “Administrative Job Application”.